The old rule also only allowed one 34hour restart every 168 hours. If maintaining records for different periods of time is problematic, keeping records for a minimum of three years beyond the expiration or cancellation of the license or agreement, and three years beyond the disposition of the equipment, is generally a safe rule of thumb since this is the longest record retention requirement by the dot. Hours of service hos regulations are issued by the federal motor carrier safety. Record retention fta federal transit administration. We faced the issue in multiple tenants for a few days where we could not set the value greater than 90 which is why we are seeking confirmation. Drivers must perform a daily vehicle inspection report dvir of certain required parts.
An overview of dot recordkeeping requirements foley. One area that the fmcsa rules cover is record retention. Records retention schedule slr 105 form slr 105c must accompany this form. Is a driver united states or foreign required to maintain a record of duty statuslog bookin a foreign country before entering the u. The company may request a ruling from the secretary of the dot regarding the required retention of any document. After the required retention periods, the records may be destroyed at the discretion of each. Dot record retention requirements the following record retention requirements are set forth in 49 cfr and include the current copy or document plus for the period of time identified below.
This article is an introduction to fmcsa record retention for new. Log book page retention discussion in trucking industry. According to those provisions, the 34hour period must contain two periods between 1 a. If operating under the international registration plan and international fuel. Part 395 federal motor carrier safety administration. The international fuel tax agreement ifta and international registration plan.
Retain the logs and supporting documents for 6 months from the date they receive them about 6. I am aware that we can set the audit log retention period greater than 90 days. If you get rid of your records too early, you could face hefty fines if theres an audit or investigation. Remember all dot drug and alcohol test dat records must be. Records management us department of transportation. This set of logbook examples help explain the various provisions of the hoursofservice rules. Department of transportations log book requirements are contained in part 395. Dot s enterprise records management program mission is to provide a onestop shop for stakeholders in governing the legal and administrative services associated with agency records, while adhering to all federal requirements for records management to eliminate existing litigation vulnerabilities.
The following table summarizes the recordkeeping requirements of the federal motor carrier safety regulations under 49 cfr parts 40, 382, 383, 387, and 390399. Would your driver qualification files stand up to an fmcsa audit. Driver logs and supporting documents must be retained for six. A driver may also sign the record of duty status upon going off duty if heshe expects to remain off duty until the end of the 24hour period. They ensure drivers arent driving without proper rest breaks. In lieu of a log book, a motor carrier may keep track of a drivers hours using. It covers 11 elements, from who must carry a log book to what information it must contain to how the timekeeping grids should look. Its helpful to think about records retention in the context of two things.
This record retention requirement of three years begins to run after the final audit and final payment is made and all other issues are resolved. Enforcement of the hos is generally handled by dot officers of each state. Your complete guide to understanding the fmcsas 34hour. Retain proof of insurance covering the period when the accident happened.